Convert Sage 50 to QuickBooks Desktop & Online | Guided Steps

You can convert Sage 50 to QuickBooks to gain access to better integrations, scalability for growth, advanced business features, multi-user access, enhanced reporting, and a wide variety of industry-specific tools tailored for your business needs. This can boost workflow and have a positive impact on your business progress. You can use the QB Conversion Tool to convert from Sage 50 to QuickBooks Desktop and Dataswitcher to convert from Sage 50 to QB Online. We’ll cover everything you need to know to migrate from Sage 50 to QBDT in this blog. First, let’s start with what moves and what doesn’t move during the conversion process.

Convert Sage 50 to QuickBooks – A Quick View Table

Given in the table below is a concise summary of this blog on the topic of moving from Sage 50 to QuickBooks Online and Desktop:

Description	You can convert Sage 50 to QuickBooks to gain access to better integrations, scalability for growth, advanced business features, multi-user access, enhanced reporting, and a wide variety of industry-specific tools tailored for your business needs. This can boost workflow and have a positive impact on your business progress. You can use the QB Conversion Tool to convert from Sage 50 to QuickBooks Desktop and Dataswitcher to convert from Sage 50 to QB Online.
Dataswitcher	1. What would be migrated and its fees 2. Requirements: product version requirements, accounting method, user permission level, and accounting Expertise 3. Conversion steps 4. The time it takes to convert from Sage to QB 5. Data Protection 6. Data that won’t be converted, year-end transactions, and payroll 7. Limitations of converting from Sage 50 to QBO: audit trail, Cash basis files, cash refunds, chart of accounts, check refunds, jobs, departments, foreign currency, inventory items, journal entries – accounts receivable and accounts payable, journal entries – inventory, journal entries – reversals, opening balance, open equity account, sales tax, transactions posted to Sage 50 post conversion, transactions posted to QBO, and paychecks.
Move to QB Online	1. Verify and implement the pre-conversion checklist: complete the current tax period, verify the Sage 50 file integrity, review the account number ranges, clean up account numbers, match outstanding payments and sales, aged AR & AP, reconcile the bank accounts, reconcile the tax accounts, run the reports that will be used to check the conversion, clean and repair the Sage 50 database, and rebuild the Sage 50 data file. 2. Pre-conversion checklist for QBO: delete your QB Online data, sales tax, bank and credit card accounts, multiple currencies, and departments and projects 3. Get started with converting your data from Sage 50 to QBO: things you need to know, contact details, what you would like to move, review your selection, prepare your data, data file checks, and move your data. 4. Post conversion checklist for QBO: review and approve the conversion, do not connect your credit card or bank accounts, enter or review the company information, set the fiscal start month, compare the reports in Sage 50 and QBO to check your data, mark up transactions as reconciled, and match unmatched entries. 5. Start using QB Online
QB Conversion Tool	Check the conversion requirements, learn about the system requirements, check what converts, and limitations of converting from Sage 50 to QB Online.
Move to QB Desktop	1. Check the conversion requirements: system requirements, learn what converts, and certain limitations of converting from Sage 50 to QBO 2. Prepare for the conversion 3. Set up Sage 50 4. Download the QB Conversion Tool 5. Convert your data 6. Review the conversion

Guided Steps to Convert from Sage 50 to QuickBooks Online

Given below are the steps you can use to migrate from Sage 50 to QuickBooks Online:

Step 1: Pre-conversion Checklist Tasks in Sage 50 (Mandatory)

Before you send the Sage 50 data file to the Dataswitcher for conversion, ensure you complete the given tasks; some are optional, and some are mandatory:

Complete the Current Tax Period Prior to Conversion (Optional)

It is recommended not to convert the Sage 50 data file halfway during a tax period. You should plan the conversion at the end of the current tax period. This way, you can start with a fresh period in QB Online.

Verify the Sage 50 File Integrity (Mandatory)

Converting poor-quality data would cause issues later in QBO. You can reduce the chances of this happening by checking the integrity of the Sage 50 data file with the steps given below:

1. Open the main menu
2. Click on Help
3. Then, select Support Utilities
4. Lastly, click on Integrity Check

If you see any inconsistencies, ensure to resolve them before you convert Sage 50 to QuickBooks.

Review Account Number Ranges (Mandatory)

Sage 50 uses ranges for account numbers, which are known as Account IDs. Make sure that all the account numbers are within your chart of accounts. If they don’t, Dataswitcher will be unable to determine the account type for the account number when converting your file to QBO. Ensure the account number used to clear your Profit & Loss accounts at year-end has not been changed from its default. If you don’t, QBO will duplicate those entries during conversion, putting your accounts out of balance.

Clean Up Account Numbers (Optional)

You can clean up all the account numbers in Sage 50 that won’t be needed in the future. Ensure you also review any suspense account transactions and classify them to the correct account.

Match Outstanding Payments and Sales (Optional)

Outstanding payments and credit memos on accounts should be matched to their respective invoices. If you do not match these, they will be brought over as journal entries that will need to be matched post-conversion. It’s also possible that your converted historical AR & AP in QuickBooks Online will be incorrect, as some entries may show in the wrong column.

Aged AR & AP (Mandatory)

Run your Aged AR & Aged AP reports and verify that they match the General Ledger balances as of the conversion date. If they don’t, you should address any discrepancies and, if it is necessary, run a file integrity check in Sage 50.

Reconcile the Bank Accounts (Mandatory)

You have to ensure that you reconcile your bank accounts in Sage 50 before moving to QB Online. It can be difficult to determine if the conversion was successful if it was not done.

Reconcile the Tax Accounts (Mandatory)

You have to ensure that you reconcile your tax accounts in Sage 50 before moving to QB Online. It can be difficult to determine if the conversion was successful if it was not done.

Run the Reports that Will be Used for Checks After Conversion (Mandatory)

After the conversion is done, you would have to check the results. You’d have to run and download a copy of the following reports in Sage 50:

1. Balance sheet report up to the conversion date
2. Bank Account balances up to the conversion date
3. Aged receivables up to the conversion date
4. Aged payables up to the conversion date
5. Trial Balance up to conversion date
6. Income statement
7. Taxable / Exempt Sales (if you collect sales tax)

Disable the Show foreign currencies option when running the Trial Balance report.

Make a Backup of Your Sage 50 File (Mandatory)

It is necessary to create a backup of the Sage 50 data file before you convert. It is recommended to name this backup file PRE_CONVERSION.PTB. For auditing purposes, you should also make sure that you make a copy of the following and store them in a secure location:

1. Sales tax report
2. Purchase tax report
3. Account transactions

Clean Up and Repair the Sage 50 Database (Optional)

For performing this step, ensure you have already backed up your Sage 50 data file. Sage 50 files, like all the locally stored data files, can be corrupted over time. If you think your Sage 50 data file is corrupted, ensure to clean it up and repair it before conversion.

Rebuild Your Sage 50 Data File (Optional)

You can rebuild the Sage 50 data file if you are having password authentication issues with it. After rebuilding, create another backup and name it DS_CONVERSION.001.

Step 2: Pre-conversion checklist tasks in QuickBooks Online (Mandatory)

Before submitting the Sage 50 file to Dataswitcher for the conversion, ensure you complete the given tasks; some are optional, and some are mandatory:

Delete Your QB Online Data (Mandatory)

It’s important to ensure that there are no existing transactions in the QB Online file before you begin the conversion procedure.

Sales Tax (Mandatory)

You should not have Sales Tax enabled in QB Online prior to the conversion from Sage 50. If you have enabled it, delete your QBO data.

Bank & Credit Card Accounts (Mandatory)

When you first log in to QBO, you could be asked to connect your bank or credit card accounts. Make sure you do not do this until post-conversion.

Multiple Currencies (Optional)

If using multi-currency in Sage 50, then turn on multi-currency in QuickBooks Online.

Departments & Projects (Optional)

Ensure that you enable the tracking of classes & locations in QB Online if you use departments and projects in Sage 50. If you’re planning to delete the QB Online data, ensure that you turn on the tracking of classes & locations after deleting the QB Online data.

Step 3: Get Started With Converting Your Data from Sage 50 to QB Online

After you have completed the mandatory tasks in the pre-conversion checklist in Sage 50 and the pre-conversion checklist tasks for QBO, you would have a file named DS_CONVERSION.001. This is the file you would send to the Dataswitcher. The Dataswitcher conversion wizard would take you through the following steps:

Things You Need to Know

The first screen on the Dataswitcher conversion wizard would ask you to:

1. Review the pre-conversion checklist
2. Reset the QBO account
3. Don’t use QB Online until the conversion is complete

Select Let’s do it when you’re ready.

Contact Details

You must provide the following information:

1. Company name
2. Email address of the person at your company responsible for the conversion

Click on next or sign in with your Intuit ID.

What Would You Like to Move?

Choose the pro plan or the free plan according to your needs and hit Continue.

Review Your Selection

Review the selections you made for conversion.

Prepare Your Data

Ensure you mark the boxes given below to ensure that you have completed all the mandatory pre-conversion tasks:

1. Reconciled all accounts in Sage 50.
2. Completed tax reporting in Sage 50.
3. Extracted all open invoices and credits from Sage 50.
4. Extracted all required reports from Sage 50 as described in the pre-conversion steps.
5. Verified that you are using the accrual accounting method.
6. QuickBooks Online has been reset.
7. Read and understand the limitations of the Sage 50 conversion process.

After confirming all the boxes, click on Browse on the computer, select your Sage 50 data file, and press Open.

Data File Checks

Dataswitcher would now begin to check your QB Online settings and ensure that it’s ready to receive converted data. This takes up to a few minutes. Ensure not to close your browser while this is happening. Once it’s done, click on Start to send the Sage 50 data to the Dataswitcher.

Moving Your Data

Dataswitcher will confirm that it has begun the process of converting your Sage 50 data and will provide you with a URL that you can enter into your browser to view the status of your conversion. You will also receive an email confirming receipt of your Sage 50 data file. It will provide a link back to the Dataswitcher conversion wizard so you can view your conversion status at any time.

Step 4: Post Conversion Checklist for QuickBooks Online (Mandatory)

Before you start using QB Online to continue your accounting and bookkeeping processes, you have to review and approve whether the conversion was successful. Reviewing your file includes mandatory and optional tasks outlined below. Optional tasks don’t apply to everyone, but we recommend reviewing them anyway, in case they do.

Review and Approve the Conversion (Mandatory)

You will receive an email with the subject header “Your conversion is ready to review” from the Dataswitcher once your data is converted. You can review and approve your conversion up to 72 hours from the date and time of receipt. The Dataswitcher automatically assumes approval after 72 hours. You can review your file by following the steps given below:

1. Log in to QB Online
2. Return to the Dataswitcher conversion wizard via the email with the subject line “Your conversion is ready to review”
3. Click on Review conversion
4. Select the checkbox to confirm that you have completed the checklist and approve the migration
5. You can now use QB Online

Do Not Connect Your Credit Card or Bank Accounts (Mandatory)

Before you proceed to connect your bank or credit card accounts, mark up your transactions in QBO as reconciled to reflect the bank reconciliation you did in Sage 50 pre-conversion. Ensure not to connect your bank or credit card accounts yet.

Enter or Review the Company Information (Mandatory)

You can enter your company information in QB Online with the steps given below:

1. Go to Settings in QBO
2. Click on Account and Settings
3. Select the Company and enter the company and contact information
4. Update or verify the email address
   • This ensures that the billing communications and customer communications are handled correctly
5. Enter your email address in Company email
   • This is where you would like to receive the monthly invoices from Intuit for your QBO subscription.
6. You can enter the email address in the Customer-facing email box if you don’t want customers to contact you on your company email, and you want your customers to associate with your business via this email
7. Hit Save

Set Fiscal Start Month (Mandatory)

1. Click on Advanced
2. Select Accounting
3. Choose the first month of your fiscal year
4. Hit Save
5. Press Done

Compare the Reports in Sage 50 & QuickBooks Online to Check Your Data (Mandatory)

Run the following reports by “This Fiscal Year or This Year” in QuickBooks Online and compare them with the reports you exported earlier from Sage 50:

QB Online Report	Sage 50 Report to Compare
Balance Sheet	Balance Sheet
Trial Balance	Trial Balance
Accounts Receivable Aging Summary	Aged Receivables
Accounts Payable Aging Summary	Aged Payables
Profit and Loss	Income Statement

If the reports don’t match, you can contact our QB experts to resolve the problem today!

Mark Up Transactions as Reconciled (Mandatory)

In the pre-conversion checklist for moving from Sage to QBO, it was stated that you should reconcile your Sage 50 transactions before sending your data to Dataswitcher. Your QBO file is unaware of that reconciliation. To fix this, mark all transactions up to the conversion date as reconciled so that reconciliation only considers future transactions. Follow the steps given below for reconciliation:

1. Click on blank check next to Deposit (USD)
2. Proceed to click on Yes, select all
3. Choose the dropdown menu next to Save for later
4. Finally, press Finish Now

QBO now knows all the transactions that were converted from Sage 50 are reconciled.

Match Unmatched Entries (Mandatory)

It has already been mentioned in the limitations of the Sage 50 conversion service section that if you have manual journal entries in the AR and/or AP accounts, these transactions would then be displayed in suspense customer and/or vendor accounts in QBO post-conversion. You should link these journal entries to their matching invoices and bills. If you do not do this, then your trial balance will be affected. You can link them with the steps given below:

1. Open a vendor
2. If the open amount does not equal the overdue amount, move ahead to the next step; else, you should proceed to go to the next vendor
3. Click on New Check
4. Press Add all
5. QB Online would automatically make a payment linking the journal entries and the bills
6. Hit Save and close

Step 5: Start Using QB Online.

You can now start using QB Online for your accounting and bookkeeping processes.

Convert Sage 50 to QuickBooks Desktop With Guided Steps.

You can convert from Sage 50 to QuickBooks Desktop and use it for your accounting and bookkeeping processes using the QuickBooks Conversion Tool with the steps given below:

Step 1: Check the Conversion Requirements

The conversion requirements to convert your data are given below:

System Requirements

Before you convert your data, it’s important to know the system requirements for the QB conversion tool:

Operating System	Windows 11, Windows 10
Processor	500 MHz Intel Pentium II (minimum)
Memory (RAM)	512 MB (minimum)
Hard Drive	2.5 GB of free space (recommended)
Microsoft .NET Framework	Version 2.0 (minimum)
QuickBooks Desktop	Pro, Premier, or Enterprise 2018 or higher
Sage 50, Sage 50 Quantum	Version 2015 and above

Learn What Converts

You can convert the following while converting from Sage 50 to QuickBooks Desktop:

1. Account
2. Employee
3. Item
4. Customer
5. Vendor lists
6. Account balances
7. Customer and vendor transactions
8. Employee profile and contact info
9. Payroll General Ledger account balance info
10. Paychecks (convert as journal entries)

However, you can’t convert the following information while moving from Sage 50 to QB Desktop:

1. Payroll transactions and employee year-to-date info
   • Paychecks and year-to-date adjustments
2. Payroll items used to calculate paychecks:
   • Hourly and salary payroll items
   • Deductions
   • Medical insurance
3. Individual employee wage or deduction information
4. Fixed Assets
5. Work tickets
6. Closed or partially closed Sales Orders, Purchase Orders, and Estimates

Certain Limitations of Converting from Sage 50 to QB Desktop Using the QuickBooks Conversion Tool

1. Position for the Chart of Accounts numbers:
   • QB Desktop doesn’t support chart of account numbers more than seven numbers
   • The tool would fail if any account numbers are more than or equal to seven numbers
2. Future Transactions:
   • If the journals have a future date, the transactions would be posted in the future to QBDT
3. Multi-currency limitations:
   • All your foreign currency data would be transferred into your home currency
4. Some reversed journals are posted:
   • Some reversed journal entries are converted and posted to QuickBooks
   • However, clearing them can cause differences in your QBDT
5. Some debtor or creditor transactions may not post as you expect:
   • QB Conversion Tool might need to use a “dummy” customer or vendor to align your AR and AP history

Step 2: Preparing for the Conversion

1. Install the QB Desktop app on the same PC where your Sage 50 is installed
2. Ensure that both QB Desktop and Sage 50 are saved on the local hard drive
   • If they aren’t, move both to your local hard drive before starting
   • The conversion tool will encounter an error if you’re hosting a file over a network or on a server
3. Create a backup of your Sage 50 data before starting

Step 3: Set Up Sage 50

1. Open the Sage 50 app
2. Open the file you want to convert
3. Select Maintain from the main menu
4. Click on Users
5. Then, select Setup Security
6. Navigate to the Data Access/Crystal Reports tab
7. Click on the With the following login information option
8. Press Change
9. Set a password for the transfer
10. Hit OK after setting the new password
11. Close the Sage 50 app

Step 4: Download the QB Conversion Tool

1. Download the QuickBooks Conversion Tool
2. Find and open the folder where you downloaded the conversion tool
3. Right-click on the QuickBooks Conversion Tool
4. Proceed to select Properties
5. Go to the Compatibility mode section
6. Mark the checkbox for Run this program in compatibility for:
7. Choose Windows 8 (even if you have Windows 11) from the dropdown menu
8. Hit OK
9. Right-click on QuickBooksConversionToolSetup.exe
10. Click on Run as Administrator

Step 5: Convert Your Data

1. Press Browse in the conversion tool
2. Locate and select the Sage 50 file you wish to convert
3. The Pervasive 32-bit ODBC engine DSN Setup window would open
4. Select your Sage 50 company file from the Database Name dropdown menu
5. If you have multiple files, you may need to scroll to find your company name and then hit OK
6. Type in the Sage 50 password you just created
7. Hit Next
8. Choose the QB Desktop version you’re moving the Sage 50 data to
9. Click on Browse and select the folder where the converted data will be saved
   • If you don’t pick a folder, it will be saved by default in the My Documents folder
   • It is recommended that you import into a file that is no more than 2 folders deep
10. Press Next
11. Review what you entered
12. Click on Convert File to start the conversion
13. This would launch QuickBooks and the QuickBooks – Application Certificate window, requesting access to the company file
14. Click on Yes, Prompt Each time
15. Hit Continue

The tool would run and convert your data. It can take some time to convert the data. The tool would let you know if the conversion was successful.

Step 6: Review the Conversion

Once the tool has finished working, click on Open in QuickBooks. Review the data in QB and ensure that everything is in its place. Review the transfer log with the following steps:

1. Open the Start menu on your PC
2. Search for and open the File Explorer
3. Navigate to C:\USERS\[Your Windows User Name]\My Documents\Intuit\QuickBooks
4. Check the failed transaction log file in the folder
5. This would tell you if any data wasn’t transferred

Possible Errors

Some possible errors after you convert from Sage 50 to QuickBooks are:

If you get an error that says, “It looks like something went wrong”

1. Your file may not be saved locally. You’ll receive this error if you’re hosting a file on a network or a server. Install Sage 50 on a computer that’s not connected to the network or server. Create a backup in Sage 50, then restore it locally to your computer. This is usually your C Drive.
2. Your file name contains a special character. Remove any special characters in the name before you save the file.

If you get an error that says, “We just need a little more info”

1. Right-click on the QuickBooks Conversion Tool icon
2. Click on Properties
3. Got to the Compatibility mode section
4. Mark the Run this program in compatibility for: checkbox
5. Choose your Windows OS from the dropdown menu
6. Hit OK
7. Right-click on the QuickBooksConversionToolSetup.exe
8. Hit Run as Administrator

This would complete the migration process from Sage 50 to QuickBooks Desktop.

The Conversion Procedure and What Would Migrate or Not

It’s important to recognize in advance that converting data from one accounting system to another always carries a risk of data errors. We have covered how the procedure works, along with what moves and what doesn’t, while transferring from Sage 50 to QuickBooks in this section:

What Would be Migrated and Its Fees

The Dataswitcher converter will convert up to 2 fiscal years of the data given below from Sage 50 to QuickBooks without any charges:

1. Opening balances
2. Customers and vendors
3. Chart of accounts
4. Invoices and credits
5. Journal entries
6. Transactional history
7. Matched payments

You can also move the following things with Dataswitcher by paying additional fees:

1. Up to 3 years of fiscal data
2. Inventory items
3. Jobs & Departments
   • Called as Classes & Locations in QuickBooks
4. Company information:
   • Address
   • Email
   • Phone number

Requirements

Product Version Requirements

The product version requirements for Sage 50 and QuickBooks Online are given below;

1. Sage 50: You must be using the US edition of Sage 50cloud, year 2016 or later.
2. QuickBooks Online: You should have a paid subscription to QuickBooks Online (US).

Accounting method

1. You would have to use the accrual-basis accounting method from the beginning. Cash-basis method is not supported.
2. If you have been using the cash-basis method in Sage 50 originally, switching to accrual-basis will not work. Dataswitcher would only recognize the accounting method you originally used.

User Permission Level

1. Sage 50: Have Full Access permission
2. QuickBooks Online: Have Admin permission

Accounting Expertise

QB recommends that the person managing the conversion is either a qualified accountant or someone working with an accountant throughout the procedure of the conversion. If you don’t have any accounting expertise, you can connect with our accounting and bookkeeping experts.

The Conversion Steps

Listed below is a summary of the conversion process you’d have to implement. We’ll describe the steps in detail later:

1. Understand the Sage 50 data, which won’t be converted
2. Understand the limitations when you convert Sage 50 to QuickBooks
3. Check the Sage 50 pre-conversion checklist and perform all the tasks necessary to prepare the Sage 50 data file for conversion
4. Check the QuickBooks Online pre-conversion checklist and perform all the tasks necessary to ensure QB Online is ready to receive the Sage 50 data file
5. Fill out the online form to get access to the Dataswitcher conversion wizard and provide the consent for it to view and use your data for the conversion
6. Choose how many years of your Sage 50 data you wish to convert, along with additional items (if any), such as inventory, that you may require
7. You can then upload your Sage 50 file into the Dataswitcher conversion wizard via secure connection. This would send your data file to the Dataswitcher, which would then convert your data to the QuickBooks Online account
8. You can review the post-conversion checklist up to 72 hours from the receipt of the email for QuickBooks Online. Ensure you complete all mandatory tasks or report any issues within this timeframe
9. You can now begin using QuickBooks Online for your accounting, bookkeeping, and payroll (if subscribed) processes

How Much Time Does it Take to Convert Sage 50 to QuickBooks Online

The time to convert your file depends on the format and size of your Sage 50 data file. It takes up to 72 hours from the time you upload your data into the Dataswitcher conversion wizard. Note that the conversion time doesn’t include the time you spend preparing the file.

Data Protection

1. QB protects your data as long as you upload it into the designated Dataswitcher conversion wizard with industry-standard SSL encryption
2. The data is governed by Intuit’s Data Stewardship Principles

Data that Won’t be Converted from Sage 50

Given below is the data that won’t be converted during the Sage 50 to QuickBooks data migration:

1. Budgets
2. Memorized transactions
3. Invoice template and other templates
4. Jobs that are not attached to transactions
5. Attachments
6. Non-posting entries (estimates)
7. Projects
8. Closed or partially closed estimates and purchase orders
9. Deleted transactions
10. Reversed journal entries
11. Bank reconciliation history
12. Fixed Assets
13. Sales orders (unsupported in QuickBooks Online)
14. Work tickets (unsupported in QuickBooks Online)

Year-End Transactions

In Sage 50, the Profit & Loss accounts are cleared by transferring the funds into a specific nominal code at the year-end. Dataswitcher ignores these transactions, which are posted into this nominal code because QB Online would otherwise duplicate the company results.

Payroll

You won’t be able to convert the following payroll data from Sage 50 to QB Online:

1. Employee Year to Date pay information
2. Employee Payroll setup information:
   • Sick pay
   • Vacation
   • Direct deposit
     Pay rates
   • Tax setup, including withholdings and deductions

Limitations of Converting from Sage 50 to QuickBooks Online

Some limitations of converting from Sage 50 to QuickBooks Online are given below:

Audit Trail

The QuickBooks Online audit trail would not display the details for the transactions that were converted from Sage 50. For auditing purposes, you should keep a copy of your Sage 50 data file for this reason.

Cash Basis Files

The Dataswitcher doesn’t support migrating to QuickBooks Online from Sage 50 if you’re using the cash basis accounting method.

Cash Refunds

QB Online doesn’t support refunding a cash payment from a vendor. If you have such transactions in Sage 50, they will be converted as regular journals with no link back to the customer or vendor.

Chart of Accounts

1. Account Number Character Limit: QB Online doesn’t support account numbers with 8 or more characters. If any account in your Sage 50’s chart of accounts has 8 or more than 8 characters, it would cause the conversion procedure to fail.
2. Linked Account IDs: If your Sage 50 has a lot of linked Account IDs, it can cause the conversion procedure to fail.
3. Multiple Accounts Receivable (AR) & Accounts Payable (AP) accounts: Sage 50 supports multiple AR & AP accounts, whereas QuickBooks Online uses a single AR & AP account. If you’re using multiple AR & AP accounts in Sage 50, they will be merged in QuickBooks Online during the conversion.
4. Renaming Account IDs: You can rename the normal balance sheet accounts by renaming the system accounts, for example, Retained Earnings, Accounts Receivable, Accounts Payable, etc. Using the transaction history can cause issues, such as suspense accounts showing up as Customers or Vendors in QuickBooks Online.

Check Refunds

QB Online does not support refunding a check payment from a vendor. If you have such transactions in Sage 50, they will be converted as regular journals with no link back to the customer or vendor.

Jobs

Jobs in Sage 50 are converted to Classes in QuickBooks Online. Converting Jobs, however, comes with additional costs.

Departments

The QB Online Locations are what Departments in Sage 50 would be converted to. You can only allocate one Department/Location per transaction in QuickBooks Online. If you have transactions in Sage 50 that use different Departments per line item, QB Online will, upon conversion, apply one of those Departments to all line items. In these scenarios, Dataswitcher will always use the Department allocated against line item 1.

Foreign Currency

The foreign currency transactions would be converted to home currency in QuickBooks Online using the historical exchange rate in Sage 50. Additionally, converting Sage 50 files with multi-currency enabled can result in split opening balances for each currency. Currency revaluations for invoices will not be posted as purchases and sales. When you select matching payments, QBO will automatically correct these revaluations.

Inventory Items

The Sage 50 file with up to 1000 inventory items is supported by the Dataswitcher. If you have more items, you can import them manually in QBO once the conversion is complete. The Dataswitcher will convert the following inventory items:

1. Name
2. Description
3. Quantity on hand
4. Cost
5. Sales price/rate

Income and asset accounts are not converted to QB Online.

Journal Entries – Accounts Receivable and Accounts Payable

The manual journal entries in the AR and/or AP accounts in Sage 50 will be converted to suspense customer and/or vendor accounts in QB Online.

Journal Entries – Inventory

Sometimes, Dataswitcher merges inventory journal entries into a single entry. When this happens, the posting date used will be the first day of the reporting period. This means that the journal entries would be different; however, it ensures that the balance for the reporting period is accurate.

Journal Entries – Reversals

Reversed journal entries will not be converted from Sage 50 to QuickBooks Online.

Opening Balance

The Dataswitcher conversion wizard would only convert up to two fiscal years of Sage 50 data by default. You can add more for a fee. If you decide not to purchase additional fiscal years, then any transactions from the remaining years on file will be consolidated into an automatically calculated opening balance.

Open Equity Account

You can set up an opening balance for an account in Sage 50. In some cases, Dataswitcher cannot reconstruct the account used for creating that opening balance. The Dataswitcher would instead create the opening balance transaction and would send the net result to the open equity account in QBO.

Sales Tax

1. Sales Tax Values: Sales tax would be converted as a line item in QBO. This increases the accuracy of your conversion. But this does require a one-time check.
2. Sales Tax Accounts: QB Online uses only one tax account, whereas Sage 50 uses multiple tax accounts. Dataswitcher would merge these multiple accounts into one single account in QBO.
3. Customer Sales Tax Defaults: The Sales Tax items are converted to QB Online, but it’s not possible to convert default sales tax codes assigned to customers in Sage 50.

Transactions Posted to Sage 50 After the Data File is Submitted

Dataswitcher would only convert the transactions present in the Sage 50 file that was sent to the conversion wizard. After you submit the Sage 50 file, ensure that you do not enter any new transactions in Sage 50, as it won’t be converted.

Transactions Posted to QuickBooks After Your Data File is Submitted

Transactions posted to QBO after your data file has been submitted to the Dataswitcher conversion wizard will likely be deleted and can even cause the conversion to fail. Therefore, you should not use QBO until you receive an email notification that your conversion is complete and available for review.

Paychecks

Paycheck transactions would be converted into journal entries.

Conclusion

You can convert Sage 50 to QuickBooks to gain access to better integrations, scalability for growth, advanced business features, multi-user access, enhanced reporting, and a wide variety of industry-specific tools tailored for your business needs. This can boost workflow and have a positive impact on your business progress. You can use the QB Conversion Tool to convert from Sage 50 to QuickBooks Desktop and Dataswitcher to convert from Sage 50 to QB Online. We have covered the steps you need to know to convert from Sage 50 to QuickBooks Online and convert from Sage 50 to QuickBooks Desktop in this blog.

FAQ’s

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