Let’s Verify and Rebuild Company Data to Fix Data Issues

If you notice possible data issues or suspect data damage in the company file, running the Verify and Rebuild Data utility is a precise and effective solution highly recommended by experts. This in-built utility in QuickBooks works excellently as the Verify Data utility first scans the company file for errors or data damage. Then, the Rebuild utility fixes the issues by proficiently rebuilding the company data. This blog thoroughly discusses how to run this excellent utility effortlessly by following easy and concise steps. If you also suspect data damage or corruption in your company file, go through this blog and learn how to utilize this tool.

Since company file issues are critically sensitive, you may suffer heavily if anything goes wrong. If you want a QuickBooks expert to deal with company file issues, dial +1 833-802-0002 now. They can promptly resolve any company file issues in no time.

Verify and Rebuild Data in QuickBooks Desktop for Windows

Learn how to verify and rebuild the company data in QuickBooks Desktop for Windows.

Step 1. Verify the Company File

The first step is to verify the company file using the Verify utility. Let’s run it by performing the comprehensive steps below.

1. First, go to the Window tab in QuickBooks and then select Close All.
2. Then, move to the File menu at the top and select Utilities.
3. Finally, select Verify Data; you’ll see the following options:
   • The Verify Data utility detected no problems with your data: This clearly indicates that your company file has no data damage or corruption, so you need not take further troubleshooting measures.
   • An error message: After running the Verify Data utility, you may see an error message. Search for that specific error on our website for the instructions on how to fix it.
   • Your company file data has lost its integrity: This clearly indicates that your company file has suffered data loss or corruption, so you must rebuild it to fix the issues

Move to the section right below and rebuild the damaged data using the Rebuild Data utility.

Step 2. Rebuild the Company File

The next step is to run the Rebuild Data utility to fix data damage in the QuickBooks company file. To run this tool effortlessly, follow the precise steps below.

1. First, move to the File menu at the top menu bar, select Utilities, and then Rebuild Data.
2. Before the Rebuild utility rebuilds your company file, QuickBooks will prompt you to create a company file backup. Another key point is that a company file backup is necessary (prerequisite) before you can rebuild. Therefore, hit OK to create a backup.
3. Further, select where you want to save the company file backup, then hit OK. Also, make sure you don’t replace another backup file. To avoid overwriting the file, enter a new name in the File name and select Save.
4. Furthermore, hit OK when you get the message ‘Rebuild has completed.’
5. The next step is to move to the File menu again, select Utilities, then select Verify Data to check for additional damage.
   • If the Verify utility finds more damage, you must fix it manually. Search for the error(s) on our website to find out how to fix it.
   • You can restore a recent backup if the error can’t be found. Move to the File menu, then select Open or Restore Company.

Note: Remember that you mustn’t replace your existing company file. Since the backup was created, you’ll need to enter information into your company file again.

Repair the Company File Manually by Rebuilding it

In addition to the Verify and Rebuild Data tool, you can repair data damage by manually rebuilding the company file data. Let’s follow the detailed steps below to do so.

1. Firstly, click the File menu at the top menu bar, hover over Utilities, and select Verify Data.
2. Further, let the Verify Data tool check your company file for data issues.
3. Furthermore, choose Expand All from the Verify Results screen to check out the errors.
4. Choose See Online Article for the steps to fix the error. If the error doesn’t have an article, contact support for further assistance.

Verify and Rebuild Company Data in QuickBooks Desktop for Mac

Let’s learn how to verify and rebuild the company data in QuickBooks Desktop for Mac.

Step 1. Verify the Company File

Begin by verifying the company file for issues using the Verify Data utility in QuickBooks. Follow the intricate steps below to run the Verify Data utility as efficiently as possible.

1. First, select File from the top menu bar, then Utilities.
2. Further, select the Verify Data option, then hit OK to close all windows. You’ll see the following error messages:
   • “Your data has failed the integrity check.” This means you’ll need to rebuild your company file, which has suffered data corruption.
   • On the other hand, if your company data doesn’t have issues, you need not take any further troubleshooting measures.

Let’s assume your company file has suffered data corruption. Move to the “Rebuild the Company File Data” section right below and learn how to rebuild the company data.

Step 2. Rebuild the Company File

Once you’ve verified your company file, the next step is to run the Rebuild Data utility to fix any errors or data damage that’s found. Let’s follow the detailed steps below and run this tool effortlessly.

1. Begin by selecting File, then choose Utilities.
2. Further, select the Rebuild Data option, then hit OK to close all windows.
3. QuickBooks will prompt you to create a backup before rebuilding the company file. Hit OK to continue. In case you don’t want to create a backup, select Cancel to continue rebuilding your company file.
   • If you haven’t set up any backup preferences, QuickBooks will ask you to update them. Select Backup Preferences and edit as needed, then hit OK.
   • Finally, when the backup is finished, select Show in Finder to locate it, or hit OK if you’re done.
4. Hit OK once the rebuild procedure is finished.

Verify your company file again to ensure it is entirely free from data damage or corruption. If it still has errors or damage, rebuild the file again.

Do You Still Need Help Running the Verify and Rebuild Data Utility?

If you have any queries or concerns regarding the Verify and Rebuild Data utility, contact QuickBooks Experts by dialing +1 833-802-0002. They are proficient enough to answer your queries or resolve your concerns in seconds.

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